by TeamPlatform, Featured, No Comments

Jan 6

New workspace permission enhancement

Read-only sharing-2

by TeamPlatform, Featured, Comments Off

Jan 6

New workspace permission enhancement

In TeamPlatform, workspaces are used to share files and tasks with other people. But sharing is not always simple. Whereas folders of files and a list of tasks may be a fine structure for project data, permissions of different people within the workspace often need adjustment depending on their role as a collaborator. Varying degrees of accessibility (rather than unilateral) are a must in many sharing situations, and our new enhancement to permissions allows just that.

In short the enhancement allows per-user control over who has read-only access while authors can still easily making updates to the data.

Varying degrees of accessibility are solved by providing per-user and per-group control over read-only access in workspaces. Members (and guests when granted permission) can set the Read-Only option of people shared in the workspace.

New Controls

The interface pictured explains the important changes to new workspace permission controls.

When sharing a workspace, you can control who has read-only privileges.
From the list of shared people, you can control read-only privileges.

Usage Scenario Explained

To better explain the design of the new permissions enhancement, we can look at this fairly common sharing situation (as described by TeamPlatform users, of course):

  • Files, authored by two or more people, need to be distributed with Read-Only access
  • Groups both inside and outside the company are recipients
  • Shared members and guests must be able to find the files using Search

Where authors should be able to:

  • Add a new recipient (with Read-Only access) to download files
  • Add a new author (with edit permissions) to edit/update files
  • Control who may change sharing and read-only permissions

Distributing sales collateral, RFQs, CAD data and training materials are just a few situations requiring flexible permission control. In short the enhancement allows per-user control over who has read-only access while authors can still easily making updates to the data.

Let us know what you think…

We believe this easy-to-use permission enhancement makes collaboration better by allowing more accurate accessibility conditions to collaborators. Let us know what you think by emailing us at support@teamplatform.com.

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